ADMINISTRATION

• Offering secure online registration and credit card processing
• Tracking registrations and collecting fees
• Creating a participant roster and customized reports
• Offering virtual and hybrid events
• Preparing participant name badges
• Reproducing and assembling information packets
• Collecting abstracts, arranging exhibits, displays, or poster sessions
• Coordinating banquets and receptions; planning tours and field trips
• Coordinating video streaming and recording
• Awarding University of Illinois Continuing Education Units (CEUs), Continuing Professional Development Units (CPDUs), or Professional Development Hours (PDHs)
• Providing comprehensive on-site management and trouble-shooting

FINANCIAL MANAGEMENT

• Preparing budgets and financial statements
• Helping establish appropriate registration fees
• Obtaining estimates for services, soliciting bids, and communicating with vendors
• Sending invoices and receipts to registrants
• Reviewing and paying conference bills
• Tracking income and expenses from start to finish

FACILITY COORDINATION

• Helping select and inspect the conference site
• Negotiating and writing contracts
• Configuring meeting space
• Arranging for lodging and meals for attendees

PROGRAM DEVELOPMENT

• Setting clear goals and objectives and establishing timelines
• Coordinate printing of instructional materials, abstract books, and conference proceedings

PUBLICITY AND PROMOTION

• Coordinate the production and distribution of promotional print and online materials

POST-CONFERENCE WRAP-UP

• Evaluating the program and providing follow-up findings
• Writing and distributing thank-you letters to speakers and other contributors
• Processing post-conference payments, such as for travel or speakers, and other expenses
• Providing a detailed financial report
• Maintaining mail and email lists of attendees for use in announcing future programs